Features

Everything a manager needs
for the rota.

Tested with a store manager of 30+ years. Built to save you hours every week compared with doing it by hand.

Build the week in one click

Press Generate and PerfectRota fills every shift at every store, around who can work when.

  • Covers availability, holiday, sickness and rest between shifts
  • Contract hours met first, then everyone topped up
  • Student timetables that change week to week
  • Change anything by hand, with undo
PerfectRota: Build the week in one click

The right people on every shift

Say who has to be on each shift, and how many: two keyholders on opening, a first aider on every shift.

  • Tick who has which skill in one list
  • Different numbers at smaller stores
  • Gaps explained in plain English, with fixes
PerfectRota: The right people on every shift

Sickness sorted in minutes

Staff report sick from their phone. You see straight away who can cover, and give them the shift.

  • People who offered extra shifts listed first
  • Short-notice staff with a Call button
  • Ask everyone free: first to claim it gets it
  • Sick days kept for payroll
PerfectRota: Sickness sorted in minutes

A phone app for your team

Staff see their shifts, hours and pay estimate, and can swap shifts, request holiday and pick up spare shifts.

  • Swaps stay within their own store
  • Messages when the rota is published or changes
  • No app store download needed
PerfectRota: A phone app for your team

Holiday handled

Staff request holiday from their phone. You approve it and the rota works around it.

  • Allowances and leave year
  • Clashes shown before you approve
  • Holiday counts towards contract hours
PerfectRota: Holiday handled

Stay on budget

Set a monthly budget per store in pounds and hours, and see where each week stands before you publish.

  • Busy days (a home match, Christmas) add people and budget
  • Ways to save: who can come off without leaving a gap
  • Head office told when a store publishes over budget
PerfectRota: Stay on budget

One store or a hundred

Each store has its own opening hours, special days and team. Managers only see the stores they look after.

  • Head office, managers, assistants, supervisors
  • Choose who can do what
  • Paste in a list of stores in one go
PerfectRota: One store or a hundred

Your rules, built in

Must and prefer rules the generator follows: who can’t work together, rest between shifts, days in a row.

  • Must rules are always kept
  • Prefer rules followed where possible
  • Choose lowest cost, balanced or happiest staff
PerfectRota: Your rules, built in

Hours and wage cost for payroll

Wage cost for every week, and a download of hours worked, overtime, sick days and busy days for whoever does payroll.

  • Opens in Excel or Google Sheets
  • Any week, past or future
  • Hours against each contract
PerfectRota: Hours and wage cost for payroll

See it with your own shifts.

The demo opens straight away with a sample business. No sign-up.